Expected Result 1
Capacity for prevention and control of AHI strengthened at national levelet

1.1 Inform eligible countries on support opportunities and the programme conditionalities
(Timetable first 3 months)  

AU/IBAR undertakes an information campaign addressing the eligible countries and other stakeholders to inform all actors about the programme. This may include

• Newsletters
• IBAR website
• Electronic mail and other media

The aim of the campaign is to inform about available programme support, the conditionalities and its link to the other support facilities on AHI. To support smooth implementation and early start-up, the programme will also organise an inception meeting to provide detailed information to all actors.

1.2 The programme receives and reviews IAP funding requests for sub-actions from the countries and proposes interventions to the steering committee for its endorsement
(Timetable 4th to 15th month)

Countries who identify funding gaps in their IAP request for support for sub-actions from the programme, utilising templates (narrative and budget) that have been developed by the programme.

These requests are analysed on different levels:

• The regional coordinator and technical staff in the Regional Animal Health Centre (RAHC)
• The animal health unit in IBAR for animal related requests
• Programme coordination unit (PCU) in Nairobi
• WHO expert for public health issues
• EC Delegations are informed and invited to comment

The PCU prepares funding dossiers to submit to the programme steering committee for endorsement.

Precise procedures will be developed during the inception phase of the programme, endorsed by the steering committee and approved by both contracting parties.

1.3 The PCU prepares contracts with beneficiaries based on approved funding (Timetable 4th to 15th month)

After approval of country dossiers the PCU will prepare contracts with beneficiaries for the funding of the support activities.

Contracts will set out the conditionalities for funding under this programme. The Director of AU-IBAR will sign the contracts with the implementation partner.

1.4 The programme supports the administration of funded interventions
(timetable 1st month and ongoing)

The PCU will follow up on the implementation of the country activities. Support and/or training to the country’s implementing bodies in relation to finance, administrative and procurement matters will be provided when required.

This support will also be provided on regional level.

The PCU can provide additional support in case of need via its Technical Assistance Funds available.

The PCU will also provide accounting systems and manuals to assist countries with the implementation of the programme.

1.5 The PCU monitors and evaluates implementation of contracts
(timetable 1st month and ongoing)

The PCU develops a monitoring and evaluation system to follow-up on the execution of the programme and the evaluation of the impact of its support during the inception phase of the programme.

The PCU provides manuals for the implementing bodies to assist with the use of the Monitoring and Evaluation system (M&E).

The PCU will provide regular M&E reports to assist the programme management and execution and to inform the steering committee and the donor.

The PCU will provide for the necessary audits.

The PCU will provide for reports as set out in performance monitoring

1.6. The programme facilitates implementation support through its regional coordinator within the Regional Animal Health Centres
(Timetable first six months)

Selection and recruitment of staff for PCU

The necessary operational agreements/guidelines will be prepared during the inception phase of the programme.

Strengthen the RAHC in Bamako and Establishment and strengthening of RAHCs in Gaborone and Nairobi)

The PCU supports the implementation of its interventions through regional SPINAP coordinators.

Technical capacity created through the ALive component of the SPINAP programme in the Regional Animal Health centres will be coordinated by the SPINAP coordinator.

The other expected results

R2 - Information and communication for the creation of awareness enhanced

R3 - Coordination of IAP implementation supported