Current Programmes and Projects

Print

Constitution

on .

Organization and Management

The group's leadership will comprise of:

  1. Chairperson
  2. Vice Chairperson
  3. Secretary
  4. Vice secretary
  5. Treasurer
  6. Vice Treasurer
  7. Members

Duties and responsibilities of Officials

Chairperson

  • call and chair meetings;
  • represent the group in different forums, that is, he/she is the group spokesperson;
  • oversee all group's activities;
  • lead members in decision making;
  • approve Expenditure;
  • maintain discipline in a group in accordance to the group bylaws.

Vice chairperson

  • Act on behalf of the chairperson when called upon.

Secretary

  • keep all group records;
  • call meetings when instructed by the chairperson;
  • take and read minutes at meetings;
  • ensure effective flow of information both internally and externally;
  • approve Expenditure;
  • write and dispatch letters.

Vice secretary

  • Act on behalf of the secretary when called upon.

Treasurer

  • keep all group financial records;
  • give financial reports at meetings;
  • prepare income and expenditure for the period to the annual general meeting;
  • prepare Payment Vouchers;
  • write receipts to all financial transactions relating to the group.

Committee

The committee should comprise of at least 1/3 of the groups' membership. The Composition should be as follows:

  1. The chairperson
  2. Vice chairperson
  3. The secretary
  4. Vice secretary
  5. The treasurer
  6. Vice Treasurer
  7. Representatives from the group

Duties of the committee

  • ensure discipline in the group;
  • draw up budgets for the group activities;
  • keep all group records;
  • draw up a working plan for the group;
  • give timely reports to the members;
  • be the custodian of the association's money;
  • take disciplinary action on members as per the group's constitution;
  • make strategic decisions for the group;
  • facilitate in formulation and enforcement of policies and oversee the operation of the same;
  • ensure that members benefit accordingly and attend meetings as prescribed;
  • encourage savings among members.

Note: the minimum membership in a committee should be nine, the committee membership should be at least 1/3rd of the entire group membership, and the number should not be divisible by two.