The third Steering Committee (SC) meeting was held on May 3rd 2012, in Nairobi, Kenya, at the AU-IBAR offices. The purpose of the meeting was to present the overall Project achievements, to discuss about forthcoming activities, to adopt a work plan for next year's project implementation period and to discuss financial and project reporting issues.
The Meeting acknowledged the work done so far by partners, commended the partners and encouraged them to speed up the implementation of the remaining activities.
The meeting highlighted the importance of the collaboration between partners, putting more emphasis on the institutional arrangements and clarifying the role of governments in these partnerships (especially that of the focal points).
The meeting recommended that a realistic work plan be formulated to prioritise activities that are achievable within the shortest period of time and those that would yield the maximum outcome.
The meeting stressed the importance of the implementation of the M&E plan to ensure that partners know which parameters to collect to reflect the indicators in the log frame.
The meeting also highlighted the importance to develop and implement an exit strategy and a sustainability plan for the Project.
Regarding the financial aspect, the meeting urged partners to fulfill the requirements for financial management in order to expedite the release of the second tranches of funding.
The SC recommended that, due to security concerns at the project site in Nigeria, the country's contract be amended to enable Nigeria to participate in capacity building activities in other countries.
The Meeting also put emphasis on the exchange visits between Project sites to promote the holistic management approach.
The Meeting urged the Project Coordination Unit of AU-IBAR to operationalise the already developed visibility plan for the Project.
From the information generated through the implementation of the project so far, AU-IBAR should produce and disseminate best practices to inform policy decisions.
Since most project sites will be inaccessible in September due to rains, the meeting recommended that the EU re-schedules the mid- term evaluation for October.
The Meeting also emphasised the need to expedite the functionality of established structures at the decentralised Project sites.
The Meeting recommended that funding is spent more on core (substantive) activities and not mainly on operational costs to attain the expected outputs.
The Meeting also emphasised the need to ensure reporting against indicators in the framework of RBM rather than just on activities.
The Meeting recommended that the Project strongly considers the possibility of a no-costs extension. This is critical considering the time required (given the nature of the Project) to realise the expected results.
The second SC meeting was held on August 10th 2011, in the Massaley Hotel in Bamako, Mali. The purpose of the meeting was to present the overall project achievements, to present the realized activities and achieved output/outcomes by the Project partners, to discuss the forthcoming activities, to discuss perceived problems in the Project implementation, to adopt a work plan for next year's Project implementation period and to discuss financial and project reporting issues.
To involve communities outside the Project areas in peace building initiatives on the project sites (Ethiopia, Niger, Guinea Bissau, Benin and Togo). VSF-Belgium (Ethiopia), IUCN (Guinea Bissau and Togo) and APESS (Niger).
Ensure a way of involving the Republic of Southern Sudan in the Project activities. VSF-Belgium to use its current partnership with the Ministry of Agriculture, Animal Resources and Fisheries (MAAF) to enable the full involvement of the Livestock Department. AU-IBAR to request IGAD to officially initiate the engagement of MAAF. (AU-IBAR and IGAD).
RECs lead the process of establishing the regional platforms in close consultation with implementing partners, in order to ensure ownership and sustainability. (AU-IBAR, ECOWAS, EAC, IGAD, ECCAS and implementing partners).
CEBEVIRHA to use the existing agreement with the CBLT to conduct its activities in Nigeria and AU-IBAR to provide M&E support to implementing partners, Member States and the RECs. (AU-IBAR and CEBEVIRHA).
Conduct an analytical study on alternative livelihood including non-timber forest products (fuel wood and charcoal, essential oils, bees wax and honey, gum, tannins, medicines, fibers, leaves, roots, fungi fruits) on all Project sites. The recently concluded study of IGAD on the same could serve as resource material. A possibility of accessing benefits from carbon credit initiatives should also be explored. (IUCN, VSF, AWF, APESS, CEBEVIRHA).
AU-IBAR to organise a meeting of national focal points and a training of accountants on financial requirements. This meeting should be held before the audit of the Project planned for September 2011. (AU-IBAR).
Implementing Partners, RECs and MS to submit originals of accounting documents latest during the above mentioned meeting for auditing purposes. When necessary, original documents will be returned after audit and certified copies of these documents kept at AU-IBAR for records. (AU-IBAR and implementing partners).
AU-IBAR to fast track the implementation of the visibility plan of the project to increase visibility at the national and regional levels, including acknowledgment in publications. The communication officer of the EU in Nairobi should be consulted for advice. (AU-IBAR).
AU-IBAR, ECCAS, CEBEVRIHA, APESS the focal point and the CBLT to organise a mission to Karal, Chad, to assess the feasibility of the rehabilitation of the water pumping infrastructure. (ECCAS).
AU-IBAR to urgently follow up and expedite the signing of the pending contracts with RECs and Member States. (AU-IBAR and implementing partners).
Urge implementing partners, RECS and MS to submit to AU-IBAR the financial (monthly) and technical (quarterly) reports and all required accounting document latest by the fifteenth of the following month. (Implementing partners, RECS and MS).
AU-IBAR to share with all stakeholders the synthesis of the narrative progress reports highlighting key challenges, issues and recommendations. (AU-IBAR).
The first meeting of the Steering Committee (SC) of the Livestock for Livelihoods Project (L4LP) was held on July 30, 2010 at the AU-IBAR premises, in Nairobi, Kenya. The objectives of the meeting were to review activities between February and July 2010 and to provide overall guidance on the strategy for the effective coordination, implementation of the Project's activities.
Considering the role and influence of the Merille community (in Ethiopia), the SC urged the Project Coordination Team to consider the Merille community in all peace building efforts in the Karamoja Cluster.
The SC discussed the Terms of Reference (TORs) and agreed to endorse them after circulation of the revised version. The revised TORs were to be sent to the SC members by Friday 6th August 2010 and their comments to be sent back to AU-IBAR 15 days after. The final version is to be sent to the SC for endorsement.
Considering the need to frequently meet, the SC supports and encourages the organisation to conduct two annual SC meetings, one via email and one physically.
The SC supports the proposal of Member States for chairing the next SC meeting.
The SCencourages the Project Coordination Team to continue its efforts to assure complementarities between the different institutions and has no objections for the inclusion of the East African Community as a partner and beneficiary in the Project.
The SC supports flexibility to allow observers, including the Lake Chad Basin Commission. However observers will not have voting rights on the SC.
The SCmembers approved the implementation arrangements with minor changes.
The SC urges the Project Coordination Team to finalize the implementation arrangements document according to the comments made.
Considering the work done so far towards building a network of partners and developing implementation arrangements, the SCencourages the inclusion of new partners to the project. However The Réseau des Aires Protégées d'Afrique Centrale (RAPAC), at this stage, should be admitted at the National Steering Group level. Considerations to be included as partner could be done at a later stage.
The SC supports flexibility to allow for well-organised reporting. For financial reports, the SC encourages direct reporting to AU-IBAR. For the technical reports, the SC encourages reporting to AU-IBAR with copies to the Member States and the Regional Economic Communities (RECs) for information sharing purposes.
The SC encourages the inclusion of a paragraph on the reporting lines in the implementation arrangements.
The SC members endorsed the proposed allocation of activities to different partners and the budget.
The SC encourages the beneficiary countries and implementing partners to provide, through their relevant Coordination Offices, AU-IBAR with information about where and when the funds for the activities should be conveyed.
The SC strongly recommends AU-IBAR to initiate, without any delays, the contractual (MoU) processes.
The next (virtual) meeting is scheduled for the first week of December 2010 and the physical one is scheduled to take place in June 2011 in Guinea (the exact place and time still need to be specified).