AU-IBAR Library Section

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About the library

© 2013 AU-IBAR. The book scanner.© 2013 AU-IBAR. The book scanner.The AU-IBAR library aims to promote regional knowledge collection and sharing by digitizing the AU-IBAR publications collected over the years. The library aims to raise awareness, make available in a timely manner reliable and up to date data, information and knowledge on animal resources to support planning and decision making as well as improve public awareness on animal resources issues on the continent, to the Regional Economic Commissions (RECs) as well as to the African Union Member States (MS). The library is expected to become the Centre of excellence for information and knowledge on animal resources in Africa. Policy makers, students, researchers and other stakeholders are among the targeted beneficiaries of the library. The library acquires, organizes and disseminates historical and current information on animal resources in Africa, to meet the information requirements of contemporary and future staff of AU-IBAR, Member States embassies and researchers.


AU-IBAR is modernizing its library

The AU-IBAR library was established with the objective of collating, analyzing and making available in a timely manner, reliable and up-to-date data, information and knowledge on animal resources to support planning and decision making. A considerable amount of data and information has been generated in AU-IBAR over the years through various projects and activities. These need to be collated, processed and made accessible to AU-IBAR's clients. The library supports AU-IBAR's staff and other end-users seeking to design, implement and facilitate interventions by ensuring access to information. The library stores monographs, reports, periodicals and multimedia resources, among others.

On-going digitization programme

© 2013 AU-IBAR. A library assistant operating the book scanner.© 2013 AU-IBAR. A library assistant operating the book scanner.The library is in the process of digitizing the collection and capture of the meta-data into the INMAGIC library system. INMAGIC is a software to manage information to make it more accessible online. To accomplish this task the library has engaged two library assistants, supervised by the library's documentalist. The library assistants are working to digitize the library collection and process the documents into the INMAGIC system by providing bibliographic details that analyse each item in the collection. The metadata will ensure that users of the system produce useful results and at the same time save time in searching for information. The digital library will make available to online users the information resources stored by AU-IBAR, the Member States (MSs), the Regional Economic Communities (RECs) and by AU-IBAR's partners. The digital library will also cut down on the costs of distributing publications. The AU-IBAR library will ultimately be fully digitized; there will be a processed and organized collection that eases retrieval and an online catalogue will be operational. The digitization project will facilitate timely access to AU-IBAR information to the Member States and also enable them be continuously aware and knowledgeable about developments in AU-IBAR.

Digitization takes place using the BookDrive Scanner, which uses powerful digital cameras, mounted either side of the book cradle, to produce sharp, flat-looking images. After processing the document is turned into PDF format that is easy to share online with all partners and stakeholders.

Opening Hours

The library opening hours (GMT+03:00) are:

  • Monday to Friday
  • Morning 08:30 am - 12.30 pm
  • Afternoon 02:00 pm - 04:30 pm

The library is closed during weekends and public holidays.


Evelyn Khaemba - Documentalist

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Summary of the Records Management Policy


The African Union – Inter-African Bureau for Animal Resources (AU-IBAR) creates and receives records during its daily business processes. These records are valuable assets of the AU-IBAR; they provide evidence of decisions, actions and transactions, and may have administrative, legal, fiscal or historical value. This policy applies to all AU-IBAR records, including hardcopy and electronic records.

Good records management facilitates:

  • access to the right information, easily and comprehensively
  • successful and efficient performance of organizational functions, with accountability
  • adherence to the legal and accountability requirements of the AU-IBAR
  • provision of continuity in the event of a disaster
  • documentation of the AU-IBAR’s activities, development and achievements
  • provision of evidence of business and the preservation of collective memory.

Scope and Audience

This policy impacts upon the AU-IBAR’s work practices for all staff who:

  • create any form of records, including digital records;
  • have access to records;
  • play any role in the storage and maintenance of records;
  • manage staff that are engaged in records management activities, including the ones responsible for designing information technology infrastructure.


The main objectives are to:

  • Appraise, collect, organize, catalogue, and preserve materials pertaining to the AU-IBAR’s heritage and to disseminate to the right audience such information as it holds.
  • Provide adequate facilities for the retention and preservation of records of the AU-IBAR.
  • Provide guidance to AU- IBAR staff and researchers on collection, preservation, classification, retention and ultimate disposal of records
  • Ensure the transfer of inactive records of ongoing value to the Archives.
  • Facilitate ease of retrieval and access of records.