Sale of Motor Vehicles & Motorcycle AU-IBAR

Section I.  Invitation for Bids

AU-IBAR wishes to dispose of three (3) motor vehicles and one (1) motorcycle and invites sealed bids from interested parties for the same.

Inspection

Bidding is open to all interested parties. Interested bidders may inspect the items to be purchased at the address and times listed below:

Address:    AU-IBAR, 
Kenindia Business Park, African Union Close
Off Westlands Road, Nairobi, Kenya

Date	Time	Date	Time
Thursday 19th February 2026	09:00hrs – 15:00hrs	Thursday 26th February 2026	09:00hrs – 15:00hrs
Friday 20th February 2026	09:00hrs – 15:00hrs	Friday 27th February 2026	09:00hrs – 15:00hrs
Saturday 21th February 2026	09:00hrs – 15:00hrs	Saturday 28th February 2026	09:00hrs – 15:00hrs

Submission of Bids

Bids must be delivered via email to procurement@au-ibar.org with the title (Sale of Motor Vehicles & Motorcycle.)
Hard copies of bids will not be accepted.

THE DEADLINE FOR SUBMISSION OF OFFERS IS MONDAY 09TH MARCH 2026.
BIDS RECEIVED AFTER THIS DEADLINE WILL BE REJECTED.

All bids must be accompanied by:

•    a bid form in the form attached
•    copies of identification document (for individual) or registration documents (for firm)
•    Signed declaration on exclusion criteria in the form attached.
•    Completed offer indicating price offered per item.
•    Confirmation that the price offered shall remain valid for a period of 30 calendar days from the closing date.
•    A Bid Bond or Banker’s Cheque equivalent to 10% of each individual bid or vehicle for which the bidder is submitting an offer.

Note: bidders may bid for one or more of the vehicles/motorcycles PROVIDED THAT bidder provide itemised bids for each of the vehicles/motorcycles.

Opening of bids

 Bids will be opened and evaluated from Friday 13th March 2025. 
Bidders will be informed of the outcome upon completion of the evaluation process.

Annexes

1. List and description of goods.
2. Bid Form.
3. Contract Sample

List & Description of Equipment

Sale of Motor Vehicles and Motorcycle

Procurement Number: IBAR/DISP/2026/002

Asset description	Engine Number	Chassis Number	Year of Manufacturer	Year of Purchase	Reserve Price
Landrover Defender 110 – Plate No: 47CD10K	080718090328244DT	SALLDHMT79A776438	2009	06th Jul 2010	KES 590,000.00 Duty Free
Landrover Defender 110 TDI - Plate No: 47CD28K	081202174631244DT	SALLDHMT79A776350	2009	05th Nov 2009	KES 820,000.00 Duty Free
Toyota Corolla – KAP 566E	4E-1699190	EE102-0015066	1994	08th Jan 2002	KES 190,000.00 Duty Paid
Yamaha RX100 Motorcycle (100cc) – KAQ 709Y	36Z - 418099	36L - 418099	2003	23rd Jul 2003	KES 50,000.00 Duty Paid

 

                                                                                Bid Form and Price Schedules.                                                                                                         Date:        

Procurement No:     

   
To:  [name and address of Purchaser]

Sir / Madam:

Having examined the bidding documents including Addenda Nos.  [insert numbers], the receipt of which is hereby duly acknowledged, we, the undersigned, offer to purchase the goods listed below for the sum of __________________________________________ amount in words and figures.

Item Description	Price Offered

We undertake, if our Bid is accepted:

1. To pay a 10% deposit within 24 hours of notification to AU-IBAR by way of bank transfer or cash deposit to the officially designated account.
2. To execute contract for purchase of goods immediately upon notification and payment of the 10% deposit.
3. To pay the balance of 90% within 5 working days from the date of contract for sale to AU-IBAR by way of bank transfer or cash deposit to the officially designated account.
4. To provide proof of such payment on the date of payment to AU-IBAR. This should be done by submitting a copy of the deposit slip or funds transfer slip to procurement@au-ibar.org 
5.  To collect the goods no later than 3 working days from the date of confirmation of payment of the balance (90%).

We agree to abide by this Bid for the Bid Validity Period of 30 days. This bid shall remain binding upon us and may be accepted at any time before the expiration of that period.

Until a formal Contract is prepared and executed, this Bid, together with your written notification of award, shall constitute a binding Contract between us.

We understand that you are not bound to accept the lowest or any bid you may receive.

Dated this ________________ day of ________________ 20______.

            
[signature] ________________   [in the capacity of]________________

Contract Form

THIS AGREEMENT made the _____ day of __________ 20_____ between the African Union Commission [or name of the AU organ] (hereinafter called “the Seller”) of the one part and […………………………] of [city and country of Supplier] (hereinafter called “the Purchaser”) of the other part:

WHEREAS the Seller invited bids for the sale of certain goods and ancillary services, viz., [brief description of goods and services] and has accepted a bid by the Purchaser for the supply of those goods and services in the sum of [contract price in words and figures] (hereinafter called “the Contract Price”).

NOW THIS AGREEMENT WITNESSETH AS FOLLOWS:

1. In this Agreement words and expressions shall have the same meanings as are respectively assigned to them in the Conditions of Contract referred to.
2. The following documents shall be deemed to form and be read and construed as part of this Agreement in the listed order of precedence, viz.:
3. (a)    Agreement
   (b)    Technical Specifications;
   (c)    Bid Form and the Price Schedule submitted by the Purchaser; 
   (d)    Notification of Award, and
   (e)    any other document agreed the parties may agree to form part of the contract.
4. In consideration of the payments to be made by the Purchaser to the Seller as hereinafter mentioned, the Seller covenants to provide the goods on an AS IS WHERE IS basis.
5. The Purchaser acknowledges that there is no guarantee of any nature on the state of the goods and acknowledges that the Seller does not have any obligation to remedy defects or effect any repairs on the goods.

6. The Purchaser hereby covenants to pay the Seller the bid price as indicated as follows: 

   - 10% upon notification of contract (receipt of which the Seller hereby acknowledges)
   - 90% within 5 working days from the date of execution of this contract.

IN WITNESS whereof, the parties hereto have caused this Agreement to be executed on the day and year first above written.

Signed, sealed, delivered by _______________ the  _______________(for the Seller)

Signed, sealed, delivered by _______________ the _______________(for the Purchaser)